Software for schools
Each teacher grades from their own account, the system works out averages and performance levels, and report cards come out as PDFs, with class rank and signatures.
Built for schools in Colombia: a 1.0 to 5.0 scale, low, basic, high and superior performance levels, and terms you define.
Before
Six situations that repeat in many schools when grades live in spreadsheets and on paper.
Each teacher keeps a spreadsheet. One formula that misses a cell is enough for a student to end up with the wrong grade.
Grades are copied from each spreadsheet onto the report card, one student at a time. Across hundreds of report cards, a number changes and nobody notices.
The term is over, but the spreadsheet is still open. A grade changes and nobody knows who changed it or when.
Lists are copied by hand from one file to another. One digit changed in the ID number and the same student ends up in two classes.
Old software installed on a single computer. If that computer fails there are no grades, and nobody can get in from home or from a phone.
Grades, lists, certificates and report cards depend on one person. If they are busy or away, the whole school waits.
How it works
How Academic Manager follows each step of the term, with the same screens your school uses.
The screens on this page are animated recreations of the app, with made-up data from the fictional "Los Almendros School". The app is available in Spanish and English.
Step 1 Start of the year
Download the template, fill it in and upload it. The system creates the new students and shows you what needs your review.
After importing you see how many students were created, how many were already there, who is in another class and which ID numbers are repeated. You move the one in another class with a click, and if it is the same grade they keep their grades.
Dates are read as day/month/year and ID numbers keep their leading zeros.
You record a suspension with a start and an end date. The student shows as suspended while it lasts and becomes active again on their own the night it ends.
Step 2 During the term
The teacher picks the term, the class and the course, and records grades, achievements and absences for their list.
Type the grade for each achievement and the system works out the final grade, the performance level (low, basic, high or superior) and the class average. In the last term it tells you how many points each student still needs to pass.
Each absence is saved with its date and course, and the total appears next to the grade and on the report card. The homeroom teacher writes the student remark right there.
Each course has its achievements per term, with a code and a description, and they show on the report card. If a code is already used in another of your courses, the system will not let you repeat it.
Step 3 End of the term
The administrator locks the term when it ends and opens the next one. The closed term's grades are read-only for teachers and the history stays untouched.
Opening the next term copies enrolments and each teacher's courses, without deleting anything from the last one. At the end of the year, a simulation shows you who is promoted before you confirm the move to the next year.
If a grade from a closed term has to be fixed, the administrator can do it from their account.
Step 4 Handing out grades
Once the grades are in, the term's documents come out on their own: no copying and pasting.
For one student or the whole class in a single PDF: grades per term, running average, performance level, absences, achievements, average, class rank for the term and the year, remarks and signatures.
Every student in the class with every course and term, and each course's running average, in an Excel file ready for the evaluation committee. The exported grid follows the format Colombia's SIMAT requires, so the information can be sent to the secretary of education.
Study certificate, grades certificate, student observer and behaviour contract as PDFs, with the school's details and the principal's signature. Also report cards from past years.
For the whole school
Each person signs in with their own user and sees only what concerns them, so the work does not pile up in one office.
Principal and administration
Coordination and school office
Teachers
Students
Each role is a set of permissions the school can adjust from a single screen, without asking for changes to the software.
With their own user, each student sees their grades per term, running average, performance level, absences, average and class rank.
In the cloud
Nothing depends on a single computer.
Use it from a computer, a tablet or a phone. Teachers can grade from home too.
The database is backed up automatically every night.
The grading scale, number of terms, performance levels, logo, campuses and signatures are set up for your school.
Questions
Any other question? Message us on WhatsApp and we will answer.
No. Academic Manager runs in the browser, on a computer, a tablet or a phone, and the database is backed up every night.
Yes. The minimum and maximum grade, the pass mark, the decimals, the range of each performance level and the number of terms in the year are set up for your school.
Its grades become read-only for teachers. Opening the next term copies enrolments and each teacher's courses, and the previous term is kept. If a grade has to be fixed, the administrator can do it.
Yes. Download the template, fill it in and upload it per class. The system creates the new students and shows you who was already there, who is in another class and which ID numbers are repeated.
Each course's grades per term and running average, the performance level, absences, achievements, average, class rank for the term and the year, the homeroom teacher's remarks and the signatures, with your school's logo and details.
Yes. Each student signs in with their own user and sees their grades, average and class rank. The school decides when to open that access.
Not yet. Today students check their grades with their own user, and the report card is handed out as a PDF.
Yes. Each campus has its grades and classes, and documents show each student's campus.
We show you Academic Manager with sample data and prepare a quote for the size of your school.
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