Invoice Manager
Issue electronic invoices as your company's own DIAN software and run everything that comes after: collecting, selling at the counter, purchasing, inventory, accounting and payroll, in one place.
Made for Colombia. The setup includes our help to get your company enabled with the DIAN.
Home
Sales today
COP 3,722,970.00
Sales this month
COP 39,990,770.00
+8 % vs. same stretch of last month
Daily sales
| Description | Quantity | Unit price | Line total |
|---|---|---|---|
| Gray cement 50 kg | 20 | COP 32,000.00 | COP 640,000.00 |
| Rebar 1/2" | 30 | COP 18,500.00 | COP 555,000.00 |
| Cutting disc 7" | 10 | COP 9,800.00 | COP 98,000.00 |
CUFE / CUDE
8c2f41a7e9d03b65f1c8a47e2d9b06f3a5e71c48d2b9f60e3a7c15d84b2e9f07c6a3d18e5b72f49a0c6e2d81b7f53a9e
Numbering: resolution 18760000000000 of 2026-01-15, FE-1 to FE-5000 (sample)
Try it
Change the quantity, the price, the VAT or the discount and watch the subtotal, the VAT and the total update, with the same per-line rounding the app uses.
Type in the fields: the totals change as you type.
Example only; the app also calculates INC, withholdings and AIU.
Before / After
Drag the handle to go from the usual paperwork to the Invoice Manager screen. Four tasks, before and after.
Before: an Excel or Word template you number and add up by hand, which the DIAN never receives.
After: the electronic invoice goes out with its sequential number, its CUFE and the DIAN response, and reaches your customer by email and with its own link.
Before: a notebook of what you are owed, with no due dates and part payments nobody remembers.
After: each customer’s balance, what is overdue by age and payment reminders sent by email.
Before: supplier invoices land in your email, mixed in, forwarded and repeated.
After: they arrive in your company’s own mailbox, are checked automatically and wait in Purchases for review; repeated ones are flagged.
Before: every month your accountant sends the same list of papers and you hunt them down one by one.
After: your accountant signs in with their own user and sees your books, your alerts and those of all their companies on one board.
Drag the handle or use the arrow keys.
How it works
Follow invoice FE-1042 from draft to accounting entry, through the same statuses you see in the app.
App screens with sample data. The app is in Spanish; the text on these screens is translated so you can follow it.
Step 1
You pick the customer, the products and their taxes, and the app works out the totals. A draft never takes a number, so the numbering never has gaps.
Step 2
When you issue it, it gets the next number from your branch's resolution and is signed with your company's digital certificate: invoices as your own software.
Step 3
The app waits up to 10 seconds for the reply. If the DIAN is slow, the invoice stays in process and the app checks again on its own; you keep working.
Step 4
With the DIAN's reply the invoice is accepted, with its CUFE and the validation QR code printed on the PDF.
Step 5
Your customer gets an email with the PDF and the XML, and a link of its own for the document where they see the total and the balance and download it, without creating an account. You can revoke the link whenever you want.
Step 6
You record the cash receipt, apply it to FE-1042 and the balance drops to zero. Receipts also handle partial payments, several invoices at once and advances.
Step 7
Every document leaves its accounting entry: customers on the debit side, income and VAT on the credit side, with equal totals. Your accountant finds it ready.
Modules
Selling at the counter, collecting, buying, inventory, accounting and payroll, in the same app and with the same data. Open each module to see it work.
Counter
You open the shift with the till float, scan products with the reader or look them up by name, and take cash, card or bank transfer, also combined. The app suggests the bills the customer usually pays with and shows the change in big numbers. If the customer asks for an electronic invoice, the ticket becomes one. When you close the shift you count the till by payment method.
App screens with sample data. The app is in Spanish; the text on these screens is translated so you can follow it.
Collect
Every invoice on credit goes into receivables with its balance. You see the ageing by due date and each customer’s statement with its own link, and you record cash receipts with partial payments, several invoices at once or advances. You set a reminder calendar: before the due date, on the day or after, repeated while the invoice stays unpaid. Move the date in the scene to watch receivables age.
ReceivablesReceivables by customer
Drag to move time forward
Balance COP 14,990,000.00, overdue COP 8,870,000.00.
Receivables ageing
Payment reminders
Days from the due date: -3, 0, 7
App screens with sample data. The app is in Spanish; the text on these screens is translated so you can follow it.
Buy
Your suppliers send the electronic invoice (ZIP or XML) to your company’s e-mail address, or you upload it. The app checks the digital signature, recalculates the CUFE, makes sure the recipient is your company and leaves it ready as a purchase with its account payable. From there you record the RADIAN events: receipt acknowledgement, receipt of goods or services, express acceptance, or a claim with its reason. Tacit acceptance is counted in business days, with Colombian public holidays.
App screens with sample data. The app is in Spanish; the text on these screens is translated so you can follow it.
Inventory
Invoices and the POS take stock out and purchases add it. Every movement goes into the kardex with the weighted average cost recalculated. You manage warehouses per branch, transfers between them, adjustments, and products with a batch and expiry date or with a serial number.
App screens with sample data. The app is in Spanish; the text on these screens is translated so you can follow it.
Accounting
Invoices, cash receipts, payments, purchases and payroll are posted on their own, at the same moment, to the accounts of the PUC, which you can edit. Manual vouchers go through prepared, reviewed and approved. There are cost centres, fixed assets with depreciation, period closing, tax and NIIF books, balance sheet and income statement.
App screens with sample data. The app is in Spanish; the text on these screens is translated so you can follow it.
Payroll
You register employees with their earnings and deductions and run payroll monthly or fortnightly, with social benefits and contract settlement. Payslips go out by e-mail, the PILA social security form is calculated and downloaded as a flat file, and the electronic payroll (document 102 and adjustment note 103) is sent to the DIAN with its CUNE.
App screens with sample data. The app is in Spanish; the text on these screens is translated so you can follow it.
Accounting firms
All your client companies on one board, with their alerts and their books. With one login you get into every company that invited you with the Accountant role.
Each company invites you with the Accountant role. On your board you see its DIAN rejections, open periods, payroll waiting for approval, overdue receivables and VAT (IVA) and withholding deadlines.
General journal and ledger, subsidiary ledger by contact, trial balance, balance sheet and income statement, in the tax book and the NIIF (IFRS) book.
Formats 1001 and 1005 to 1009 with the account-to-concept mapping: you review them on screen or in Excel and generate the XML for Muisca, the DIAN portal.
Certificates of the withholdings you made, by contact, plus the period reports of VAT and of the withholdings you made and the ones made to you.
General journal, general ledger, trial balance, sales, purchases, contacts and withholdings in CSV or for Excel.
App screens with sample data. The app is in Spanish; the text on these screens is translated so you can follow it.
Integrations
Your online store creates and issues invoices through the API, your lists come in from Excel and the bank statement is reconciled against what you recorded.
Screens and requests with sample data; the key and the ids are made up.
Your system creates the draft and issues it with its sequential number; when the invoice is issued or voided, Invoice Manager lets your system know.
OpenAPI documentation at /docs/api
Load parties, products, stock, prices and invoices with the app template. Before saving, it checks the file row by row.
You import the statement and the app suggests which receipt, payment or transfer each line belongs to, by exact amount and a close date. You confirm, or match by hand.
Trust
Everyone works with their own role, every change leaves a trail and your documents are kept for years.
Five roles with different permissions. Two-factor authentication (2FA) is mandatory for owners and administrators.
The audit log keeps who did what and when: issuing, voiding, users, API keys, till closings, imports and exports. Nobody can edit it.
A daily backup kept for 35 days and a monthly one kept for 12 months.
Invoices, notes and their XML are kept for 10 years. An issued document is never deleted.
Questions
Choose whether you ask for your company or as an accountant. If something is still unclear, write to us.
Ask us on WhatsAppNo. Your company registers with the DIAN as an e-invoicer with its own software: Invoice Manager signs every document with your company’s digital certificate and sends it to the DIAN with no one in between.
You register as an e-invoicer with your own software, load your certificate and the test set id in the app’s DIAN settings, and the app sends the test documents. Our team guides you through the whole process, and that guidance is included in the implementation.
The app waits up to 10 seconds for the answer. If it does not arrive, the invoice stays «In progress» with its number and is resent on its own until there is an answer. If the DIAN is still down, the invoice moves to type 04 contingency, and if the failure is on your side you can declare type 03 contingency.
Yes. It opens in the browser of any phone or tablet with an internet connection, and you can install it on your home screen like an app (PWA).
Yes. Each branch has its own numbering, till and warehouses. The app warns you when 10 % of the authorized number range is left or 30 days before it expires.
Yes. You invite them with the Accountant role: they can do what an administrator does, including issuing, except managing users, the plan and the DIAN settings. If they keep other companies’ books, they see them all on their dashboard.
Yes, from Excel or CSV with the app template: parties, products, stock, prices and invoices, up to 1,000 rows per batch. The app checks each row before saving and skips what already exists.
Yes, through the API: your system creates the draft and issues it with its sequential number. Webhooks let it know when a document is issued or voided. The OpenAPI documentation is at /docs/api.
Yes. Each client company invites you with the Accountant role and you see them all on one dashboard, with their alerts: DIAN rejections, number ranges about to expire and the period’s VAT (IVA). You open any of them in one click.
Tax and IFRS (NIIF) books, balance sheet, income statement, VAT payable, withholdings, withholding certificates and exogenous information (forms 1001 and 1005 to 1009) in XML. Lists export to Excel, CSV or JSON.
Yes. Every invoice, note, receipt, purchase and payment leaves its journal entry with the company’s chart of accounts (PUC), which you can edit. Manual vouchers go through prepared, reviewed and approved, and periods are closed.
Yes. You import the statement from Bancolombia, Davivienda, BBVA, Banco de Bogotá or a CSV with your columns, and the app suggests the match for each line by amount and date. You confirm, or match by hand.
10 years, with their XML. An issued document is never deleted, and the audit log is also kept for 10 years.
We send you a quote based on the modules and volume your company needs. The implementation, which leaves the app set up for you, includes the guidance to get enabled with the DIAN.
We show you the app with a sample company and tell you what your company needs to start issuing invoices.
